Property & Office Coordinator (WA- Bellevue)

Dough Zone is seeking a Facilities & Office Coordinator to support our growing restaurant group
and central kitchen operations in Washington. This role will manage office administration while
providing hands-on business support to our Facilities and Restaurant Development teams. We
are looking for a proactive, detail-oriented team player who thrives in a fast-paced, multi-site
restaurant setting. Flexible schedule available.

Responsibilities:

• Manage daily lease administration, property management, budgeting, forecasting, reporting, and service contracts for a portfolio of approximately 50 stores
• Oversee repair and maintenance requests and capital improvement projects, ensuring timely execution
• Solicit bids from qualified vendors and contractors, evaluate feasibility, and present recommendations for manager approval
• Assign work orders to on-site maintenance staff or third-party vendors; track progress and ensure completion
• Review and approve vendor invoices, including maintenance-related work orders
• Interpret, and manage lease agreements, amendments, renewals, and terminations for all store locations
• Maintain lease lifecycle documentation and ensure compliance with critical dates and obligations
• Research, implement, and manage database or software solutions for lease trackin
• Build and maintain strong relationships with landlords and service vendors for proactive issue resolution
• Coordinate due diligence activities for new sites, including site assessments and documentation review
• Coordinate response to property loss events, including assessments, prioritization, and immediate action plans
• Collaborate with insurance adjusters, TPAs, and carriers to manage claims, track progress, and ensure timely resolution
• Maintain accurate claim records and conduct audits to improve efficiency
• Conduct regular property inspections to ensure safety, cleanliness, and maintenance standards
• Manage a network of trusted vendors and contracts, ensuring competitive pricing and quality services
• Work standard office hours with occasional after-hours or weekend duties as needed for emergencies or vendor scheduling

• Serve as the first point of contact at reception, providing a professional and welcoming experienc
• Manage daily office operations including mail, supplies, and shipping coordination
• Support licensing processes, including health permits and liquor license applications
• Monitor office supply inventory and manage vendor budgets with cost-conscious procurement
• Provide administrative support to internal departments as needed

Qualifications:

• 1–2 years of experience in lease administration, property management, facilities, or a related function
• Knowledge of building systems and general repair needs is a plus
• Experience working in a foodservice or restaurant environment is a major plus
• Excellent organizational skills with the ability to manage multiple priorities in a dynamic, fast-
  paced environment
• Proficient in reviewing and interpreting commercial lease agreements and related documents
• Experience managing repair and maintenance processes, vendor coordination, and capital
  projects
• Strong communication and relationship-building skills with landlords, vendors, and internal
  teams
• Basic knowledge of insurance claims processes and property loss management is a plus
• Proficiency in MS Office; familiarity with lease/property management platforms is a plus

Be our partners and enjoy these with us:

• Competitive pay: $28 - $30/ hr 
• Medical insurance, vision insurance, dental insurance
• Paid Time Off
• Paid Sick leave: 1 hour of paid sick leave for every 30 hours
• 401k retirement plan based on full-time work status
• Holiday pay
• Employee Discount Programs
• Opportunities for growth and career advancement

Job Type: Full-Time

Schedule: Mon - Fri, 40 hrs/ week

Location: Bellevue, WA